Granite School District’s has available a Data Governance and Security plan. Select here to view GSD’s plan.

Granite School District’s data breach agreement.

USBE FERPA Videos

The following are guidelines videos for the State Student data privacy and FERPA.

Click here for the full video outlining FERPA guidelines.

Click here for FERPA guidance on exception for studies involving the request for student data.

Click here for FERPA guidelines when it comes to student data for Audits or evaluations.

1. Before you use any software that includes any student data, go and check the district Academic Technology Menu or the list of FERPA-approved apps. It's easy to search the district Academic Technology Menu and find the website, app, or software you plan to use.
2. When you find the tool you want to use, check its FERPA status. If it's listed as "approved" that means that student data can be shared with the company that runs the tool and you are clear to use it.
3. If you don't find the software in your search. Go to the District Usage Reporting tool and report the software your using in your classroom. Keeping in mind that any software that goes beyond the sharing of outlined Student Directory Information will require a FERPA agreement to be signed by the vendor. You must contact Purchasing who will work with the vendor on the agreement.
4. Student data can also be anonymized.
   • This means that wherever you are putting a student's name, you instead put in anonymous information. So instead of a student's first name, you would put "Blue" and instead of the last name, you would put "Bonnet" or "Bunny" or "Suede Shoes".
   • This could be unwieldy for you as a teacher to keep track of which student is "Blue Bonnet" and which is "Red Rover".
   • If students are anonymized but putting other data into the system beyond directory information you must work with Purchasing and get a FERPA agreement in place.

The following are state prepared videos on sharing student information for administrators.

Click here for general video on school official sharing of student information

Click here to learn about student directory information

1. Don't store student data on flash drives. They are easy to lose and could put the data at risk.
2. Be careful about storing student data on your cell phone and laptop.
3. If you lose a flash drive, cell phone or laptop, make sure to tell your supervisor so that the District can take appropriate actions in response.
4. Don't send student data to anyone that doesn't have a legitimate educational need for it.
   • This is especially true of anyone not working for GSD.
   • Even with other GSD employees, only send the data that is needed to the people who need it.
5. Be careful about putting student data into emails because those emails could be an educational record. Keep in mind that parents and others can read the emails if they ask to see them.
6. Don't store student data in online services such as Dropbox or your personal Google account. If you need to store student data in a cloud service, use district personal directories, google drive and Microsoft OneDrive.
7. Even when you use district personal directories, google drive and Microsoft OneDrive, make sure that the sharing permissions on the document, sheet, or folder are locked down as tightly as they can be. If you need help with this, go check out http://www.graniteschools.org